Past Meeting Minutes

In attendance:
Grace S., Steph B., Art B., Dalbir S., Sasha K., Cassandra S., Isabel S.-K., Noam L, Sarah B., Vojin V., Laura L.

Noam moves we waive quorum, Cassandra seconds, no one opposes, passes!

Sasha: thanks for a wonderful year! Sasha will no longer be president soon, very sad.

Vojin moves to approve the agenda, Steph seconds, Art provides emotional support; approved!

President’s report

• Steph has organized the end of year party at the Savoy
  • There will be food!
  • It’s a new place, usually not too full
  • free DJ at the end of the night (DANCING!)
• FOOT
  • Art, Heather – this is the only application that came in (Cassandra and Laura also involved)
    • Theatre and learning/education is the basic theme
    • maybe more funding from other departments
• Saddlemeyer/Parker Award
  • congrats to the nominees!
• Upcoming Town Hall
  • date not set yet by Stephen
    • will be after the craziness of the term is over
• That’s it for this report!

Treasurer’s Report

• we still have money! 1500 in bank account, but some more money will be coming in from some places
• everything has been paid for FOOT
  • we’re still going to get a cheque in from the GSU for us
• capital gift was bought and is coming together nicely
• so, we’re very cost efficient, basically
• Steph suggests maybe using the remaining capital gift money to buy a new keyboard, because the existing one is Stephen’s daughter’s
  • Art: it would cost more than the remaining money we have
  • we could roll our remaining money forward and leave ‘keyboard’ as a suggestion
• approve this? Noam moves to prove, a bunch of people second, approved!

GSU Report

• Gabrielle not here
• Doctoral Completion Grant
  • Stephen talked to us about this at the last meeting
  • there is opposition to this change
    • we will draft a letter opposing the changes
    • Art: we could get some statistics to back this up about how long it generally takes PhD students to finish their dissertations
    • Cassandra: also, the whole ‘not lapsing’ thing
      • though this is a slightly different issue than the doctoral completion grant
    • Noam: maybe we should also have a town hall about this?
      • Or did Stephen want to integrate this into the already-planned town hall?
    • Steph: we’d also like to get some information on how the decision-making process occurred
    • SO, this letter we’re going to draft:
      • we should do it as a group
      • we should see what other departments are doing

ELECTIONS

President

• Laura nominates Cassandra – she accepts
• Sasha nominates Noam – he accepts

Treasurer

• Sarah nominates Cassandra – rejects
• Grace nominates Laura – accepts

Member at Large

• Sasha nominates Art – accept
• Sarah nominates Steph – reject
• Grace nominates Isabel – accept

Ex-Officio

• it’s Sasha!

Speeches by the nominees occur.

Vote for President

• There is a tie: Noam and |Cassandra are elected co-presidents

Vote for Treasurer

• Laura is elected Treasurer

Member at Large

• Isabel is elected member at large

Capital Gift

• sound software has been purchased
• when do we want to hold these workshops
  • Sarah: in september, to train the new MA students
• We also need to get the CD player for the rehearsal room
• Journals; we’re going to get these from Professors that have subscriptions

Other Business

• Cassandra: Stratford excursion in September
  • she will send out the details on prices and such
  • could this be our theatre outing? There is no reason it couldn’t!
    • We would ask next year’s exec to ratify this
• Steph: UCDP meet-up; what up with this?
  • We’ll find out who their exec is for next year
• Steph: Pitch session for the theatre season?
• Any other business? No? Cool!

Steph moves to adjourn, Noam seconds, Sasha declares it adjourned! Meeting Adjourned!

———————————————————————————————————

Executive Meeting
February 9, 2011

In attendance: Noam, Cassandra, Steph, Sasha, Grace, Gabrielle

Sasha: thanks for the AGM and for FOOT

Approval of Agenda

• clarification of certain items

Sarah has arrived now, full council is present.

Agenda approved!

Approval of Minutes from AGM meeting

• Steph approves! (she took them)
• Cassandra moves to approve, Noam seconds
• all approve

New York trip is happening!

TREASURER’S REPORT

• Cass: nothing has changed since January, except that the Christmas Turkey was paid for
• we have not paid for FOOT yet
• we had discussed giving more money for food
  • Noam said he talked to Lou and Dal and it was not necessary
• WE HAVE TO GIVE MONEY TO DALBIR
  • we are giving him 900, but broken up into the 500 we normally give him and the 400 extra we agreed
  • he will also have a post-mortem soon, and should present what his budget was

GSU REPORT

• we didn’t have anyone at the last meeting (Gabrielle had last minute conflict)
• Gabrielle is still in the space management committee
  • Alex McLean is planning possibly using the GSU building for the Salon this term
• that’s all for GSU report!

THEATRES COMMITTEE REPORT

• meeting was yesterday
• central discussion centred on TPA hours system
  • the system will be changing RIGHT NOW
    • the MA should be getting an e-mail about this
    • changing to a ‘percent’ system rather than an hours system
  • what was done with all the info we sent to Lou?
    • Apparently everything is supposed to go through Bruce, so we hope he has those forms
  • acting will also count now (“performing”)
    • but you do have to diversify, you can’t do more than 60% in one area
  • Cass: how is this working for the PhDs?
    • Sasha: similarly , but with more hours… an e-mail should also be sent out for this, and probably will be soon
  • Sarah will tell the MA class that an e-nail will be sent out soon
• Steph: some talk of colloquia, bringing those back, it looks like it may happen, but we’re not sure who will be focusing on this
  • perhaps next year colloquia will replace the Salons, and will happen more often but will be more informal
  • it is something that has worked in past years
    • the logistics would just need to be figured out
  • how would this work? Would people be presenting their research voluntarily?
    • Not discussed by the theatres committee yet
• Connection with Toronto artists
  • talk-backs with students
  • Bruce is serving on an academic artistic committee at Factory, run by Iris Turncott, they are keen to foster a connection with universities
    • Iris hopes that this continues
  • Cass: we should talk to people in Sidnell’s class from now on, because many already had to see Eternal Hydra before the Feb 10^th outing
  • we should mention this around the centre, see if there are any artists people particularly are interested in
    • we can perhaps expand past Factory if this model works
• UCDP rep?
  • Steph: there is a lot going on at the UCDP; should we sit in on each other’s exec meetings or AGM
    • could we have a rep here or send a rep there?
    • We should talk to Tamara
    • some DC people have open invitations to regular meetings there, but we perhaps have not taken full advantage of it
    • Cass: perhaps once a year or semester, both execs meet?
      • Steph will e-mail Tamara and look into this
    • they tend to have really great artists there
• New Custom
  • Noam: similar issues to Ovid, but no problems are insurmountable. Lack of producer set up for this show (there was a production structure last year, so Noam assumed there was going to be for this)
    • Sasha: NC was not included in the early year season list
    • do people still need hours?
      • Sarah: everyone, with a few exceptions, has hours left
      • Noam: jobs left – producer, asm, dramaturge, but a lot of the work left will be done by Paul’s crew
    • gap in communication between dramaturgy class and the shows
      • Bruce had planned the class around not really having full shows, but then there was Ovid and New Custom
    • last year, the productions were better integrated into the classwork of the MA class, so people were prepped to be involved
      • this year, the productions feel very disconnected from the department
• Theatre Outing
  • Eternal Hydra – is this our official theatre outing?
    • We say no, because most of Sidnell’s class already saw it
  • Sarah: Sidnell’s class discussed earlier today some other shows everyone is interested in
    • Sasha and Steph will still look into another theatre outing
  • we should have a large calendar to put show runs
    • we could put up monthly lists and put them up by the calendar
    • Gabrielle: or we could just put up pamphlets of all the major companies
    • Steph wouldn’t mind doing up monthly lists
    • however, we are not going to plan outings for all of these things for people – we will keep it to one per semester

CAPITAL GIFT

• we are going to buy sound software and we are going to get a subscription to a journal
• and a CD player for the rehearsal room
  • Sasha will source CD player prices
  • Steph: sound software
    • Reeper(sp?) – the pro version is $150, the non-commercial version is $40 – this software is for building sounds
    • another program is a cue-player, it is around $45
    • Steph will learn them and be able to teach them
• Journals
  • Gabrielle: the DC might already be institutional members of these places that publish journals, but for some reason the copies are not here
    • we need to find this out before we subscribe
    • we need to find out how to make sure they’d be delivered
    • where would they be kept?
      • We could put up the issues up for grabs after a bit

BRECHTFAST

• it’s too soon, let’s move it
• maybe Wednesday March 2^nd? After Sidnell’s class?
  • Start it at noon, so everyone after the class will stay
• shall we invite the UCDP?
• Do we have a budget for this?
  • $75?
  • SANDWICH THEME
    • we will purchase the sandwich fixings
      • people can bring sides
    • The Good Picnic of Sezuan!

PUB NIGHT MARCH 10^th

• Java House
• Vojin’s movie is showing here that afternoon
• also, New Custom dress rehearsal that night, but whatevs
• Sasha will phone Java House

SADDLEMEYER/PARKER award

• for person who makes the biggest contributions to the DC that year
• person who won last year (Sasha) sends out the e-mail of explanation and asks for nominations
• 2 rounds: nominations and then votes

FOOT CALL

• put out a call for artistic director for next year’s FOOT
• should be more communication between each year’s Ads
• there should be some document of info the pass onto the next one
• we should e-mail past ADs
• at the next meeting, we will decide on which questions to ask them
• we can begin assembling a binder
• if any of us think of helpful questions to ask past ADs, send to Gabrielle
• also, we should connect the post-mortem to this FOOT Call

OTHER BUSINESS?

• nah

NEXT MEETING

• we have decided on March 9^th, at 1:00pm

MEETING ADJOURNED

———————————————————————————————————

General Meeting
January 18, 2011

Nikki says that she’s going to NYC – an AD HOC trip! Feb 24 – 27^th

She’s offering the possibility of us accompanying her. We should go! Wouldn’t that be neat?

Going to see a Wooster Group show, a show at LaMama, and a third at PS 122 (the details of which are not with her)

Tickets for 3 shows = $100

Travel rates are escalating rapidly, but the goal is under $500 total

She can’t promise us a swanky hotel

YES or NO by Friday – we must ACT FAST

DEPOSIT for Monday! About $90… possibly less.

Contemplating hotel/travel group rates

THERE IS SO MUCH GOOD STUFF IN NEW YORK she says. And she’s right.

Robyn asked about bus prices.

Cassandra asked about additional details on payment schedule for the other activities.

Nikki can’t estimate rates until we know group size. Nikki asked for interested “hands” – we have 11 people keen. Wooooot!

Email her by Friday. Sasha will email everyone with Nikki’s contact info.

Alysse asked what the sched for the plays is – Thurs/Fri/Sat

We all say YAY!

Alysse moves to waive quorum. Sarah seconds.

Sasha starts the meeting.

Motion to approve minutes from September Meeting – Noam moves! Cassandra seconds!

Alysse moves to approve AGM agenda.

Cassandra stands up, and gets ready to present the budget. She apologizes for the innate tedium of numbers.

We have money! She says. Positive.

All revenues are likely in. We will likely have a surplus.

Orientation expenses exceeded budget, but it was great, so we were glad.

We’ve made up the difference by under-spending elsewhere.

Any questions on budget? NO!

Noam moves approve budget, Sarah seconds. We are in favour.

Sasha declares the budget approved.

GSU REPORT

Gabrielle presents the GSU report.

Addresses concerns about billeting in the GSU gym (etc.) as the reason for the institution of the GSU building committee. The gym in the building is available for rental FOR FREE.

GSU is promoting winter events – Gabrielle has posted a board in the foyer.

Justin stands to speak about the DOCTORAL COMPLETION GRANT.

University of Toronto has changed policy for funding. Currently, we are funded for 4.5 years. Change: formerly, a small grant for those who exceeded time limit was given to just about everyone.

The new plan, the doctoral completion award, is full tuition + 10000 stipend, but is awarded through a COMPETITIVE process. Winning is contingent on the reason for extension being ACADEMIC, not personal. Justin explains the circumstances he used on his application (limited access to archives/archive closures).

Formerly, you would have to complete 6 years, at which point you would lapse.

If you begin in 2010, you have four years beyond your funded years to continue working, but you must pay half of domestic tuition. There is now a ten year cap on completion.

CAPITAL GIFT

Sasha hops up to discuss capital gift. This is $500 allotted for departmental improvement (not infrastructural).

Suggestions: sound software, rehearsal room improvements, subscription to a journal.

Stephen made the suggestion of a keyboard, since we’ve been borrowing Stephen’s daughter’s instrument.

Alysse asks for explanation of sound software. Steph explains.

Robyn asks for clarification on “rehearsal room improvements” – Sasha explains the difficulty of improving the floor, getting sound equipment, yoga mats, there has been discussion of getting bookshelves.

Sarah thinks the best solution would be blacks around the walls, Kelsey commented on the detritus around the room in general. Laura feels that it looks like a hobo inhabits it.

Alysse suggested that we buy some giant Tupperware tubs and then we’ll label and store them according to use and owner.

Noam suggests we continue putting pressure on the administration to install curtains.

Sasha moves that we strike this from the capital gift conversation, and that she discuss it as an infrastructural change with the department.

Cassandra moves for sound software and journal.

Steph says sound suite and player could be $200. Alysse says we should do all 3.

Sarah moves for sound software, CD player for rehearsal room and journal.

We all agree!

Many people leave for class.

TPA HOURS

Sasha spoke to Stephen about concerns with hour allotment. There is currently supposed to be a midterm review.

A TPA committee has been formed – all faculty. They will conduct the review.

Isabel recommends that a student be on the committee, in a limited capacity – that they leave after 40 minutes or so.

Justin suggests that student participation may not be as crucial as we’re saying.

Sarah counters that it’s important to have student membership even if it’s “symbolic”.

Sash outlines the student members of committees – the names are posted online.

UPCOMING EVENTS

• Noam asks Dal to speak about FOOT 2011. Kelsey is his publicist.
• Noam is directing the PLS show – New Custom – on March 10 – 12^th, 2011 in the Glen Morris. Auditions coming up. Also assistant director and dramaturges needed.
• Collaboration with other departments – there is a pot of money available through the GSU for collaborative ventures. Information can be found on the GSU website.
• Sasha talks about student work outside the centre: the DC has been petitioned for audience members, so she’s posted a board in the foyer on which students can alert each other to upcoming shows and hopefully ad hoc groups can form. Support alumni and their shows! Noam points out that there is an alumni page, and it would be great if we could post current work on it. There is some difficulty in updating the website.
• Brechtfast on Feb 15^th, Pub night on March 9^th at Java House, Movie night
• Steph talks about Theatre Outing. Art suggests a movie.

———————————————————————————————————

Executive Meeting
January 10, 2011

In attendance:
Sasha K, Sarah B., Grace S., Cassandra S., Noam L., Gabrielle H.

Looking at the agenda

some have mentioned there is other business

Gabrielle: the newly formed GSU space management committee

• it exists now
• Gabrielle attended first meeting, but would rather someone else attend further meetings

Steph arrives: 2:35

Sasha has bangs

All in attendance now

Cassandra: potential for a trip to New York

Approval agenda

Noam moves

Gab seconds

Agenda approved

Grace needs to get the website updated – it says the last meeting was in September, which it was not

• we will digitally approve the last meeting’s minutes (everyone in favour of this)

1. Congrats on December Party! It will excellent, all enjoyed.
   1. All the food from it was eaten
   2. thanks to Justin for the turkey
   3. we need to pay Lou for the turkey, as she reimbursed Justin for it
   4. Cassandra will take care of that
   5. feedback: Bruce wanted louder music. Dancing is a necessity for the end of year party
   6. clean-up was fine.

1. Theatre outing co-ordination
   1. should we not have a vote, and just choose instead?
      1. There is no stipulation that we have to have a vote on this in the constitution
   2. also, we should encourage people to go to “Love, Sex, Money”
   3. pitch our ideas to Sasha by the end of the week for what show we can see
   4. then we will vote, and send the show we have picked to the student body
   5. CanStage is probably open to student discounts for groups, we think
   6. we will make our decision by Jan 17^th, announced at the AGM
   7. if the students do not like not getting to vote on this, we can change the system back for the next theatre outing

1. pub night – March 18^th
   1. this is the day after st. paddy’s day
   2. let’s change it
   3. March 10^th, instead! All agree on this
   4. let us pick very well in advance the place
   5. Cass suggests Java House, because it is cheap and it is different from Pauper’s
   6. all agree on Java House, March 10^th
   7. if everyone else gets a better idea for the location, let Sash. Know
   8. we should look into seeing a show first, because there are many theatres near the Java House

Gab. Returns to previous business, to suggest an Artaud show staged by Michelle Smith at the Toronto French Theatre

Sasha: ask at the AGM to bring shows they are doing to the attention of the Exec so we can encourage others to see them

1. AGM
   1. what do we need to discuss?
   2. We need to do a treasurer’s report
   3. Sasha needs to send out the minutes for the last GSU exec meeting
      1. doctoral completion grant award – questions about what constitutes ‘academic reasons’
         1. we could alert students to this
      2. Gab. Will do a report on the AGM of what is going on with the GSU council
   4. Cass. Will bring handouts – 30 copies should be fine
   5. Noam: we should bring the last AGM minutes
      1. Grace will copy these for the students
   6. Steph: we should ask people to think about the upcoming theatre season, think of ideas
   7. Cass and Noam: we should have timbits
   8. Noam would like to do a presentation on the PLS show
   9. Cass: anyone with an upcoming show should attend and tell everyone about it
   10. Dalbir should come and talk about FOOT

Other Business:

Capital Gift:

• have we decided?
• $500
• Sasha has talked to Lou and Tamara about the rehearsal room
  • mirrors, curtains → would be expensive
• maybe the curtains being taken out of the Gill could go in the rehearsal room?
  • Sasha will ask Stephen, and we could also talk about it at the AGM
• IDEAS:
  • Player Software – 200ish
  • Rehearsal room – curtains
    • we could a book sale to get rid of all the extra books in there, or get bookshelves for the lobby or conference room
  • subscriptions to journals (we would have to talk about maintenance and storage)
  • bookshelves
  • mats or sprung floor
  • sound system/player for lobby (what kind would we get, a CD player or a dock with speakers? Probably an all-in-one)
• Are we going to vote on the Capital Gift ideas at the AGM?
• Gab: that fund from the GSU, a grant to get something or fund a project that would be for the DC but would have to benefit other departments
  • that would be for the sound system
  • talk to Peter Freund at the UCDP
  • Stephen will look into this for the sound system

Gab: where is the best time to talk to the TPA hours?

• • Sarah: if it is open at the AGM, it might get out of hand
  • we should get the general temperature of the feelings of the student body, and then we as the exec can develop a platform that we can present to Stephen
  • to avoid a bitch-fest, perhaps we can just ask for ways to improve it.
  • We need to moderate the discussion.
  • Sarah suggests a point system rather than an hour system, so there isn’t the disconnect between hours credited to the project and the actual hours it takes
  • we should also set a time-limit for the discussion – Grace will keep track of time

Sasha: there have been no post-mortems yet this year, what’s up with that?

• why haven’t these happened?

What is going on with the TPA reports? What happens to those, what do they affect?

Steph: possible re-organization of the Theatres Committee, is anything happening with this? This has been mentioned in the past, possible by Stephen. We’re not sure.

Sarah: How often does the Theatres Committee meet?

Sash: it has been suggested that there should be a pitch session for the Theatres Committee.

Steph and Cass: theatres committee rep should be in contact with the incoming students in the summer, get things more settled, more communication.

Gab: the reluctance of the post-mortem meetings might be due to the fact that, a few years ago, these meetings got quite volatile

Sasha: will talk to Stephen about the post-mortems

Sarah: suggests that the info from the TPA reports should be made public

• not giving out names, but in order to show how many hours things take versus how much time has been allotted for them
• we just want to know that SOMETHING is being done with the information
• maybe one student’s TPA position should be just keeping track of these?
  • It creates an uneasy situation of telling on your fellow students
  • this person would need to just be the book-keeper, and then someone in the admin needs to be really backing them up
• there is no official UofT system to deal with this
• Noam: the way CUPE has it is to have TAs meet with a supervisor frequently to discuss not being overworked and their hours
• Sarah: even if there are no official consequences, just being told you’re not pulling your weight would be effective in order to get students to do more hours
• Sasha will talk to Stephen
• Steph: if we can look at the TPA reports, maybe the exec can look at that or someone can, and then we can try and decide HOW MANY shows are an appropriate for the DC to put on
  • this should not be arbitrarily decided, but should correspond to the amount of students and to the previous season, the TPA reports from the previous year
• Sasha: we also really need to bring back the port-mortems to make sure people are getting their proper hours of credit
• we also need to, if we are keeping better track of hours, make sure there are enough projects (otherwise, the last project will not have enough people)

What else should be told to Stephen?

• in his e-mail about next season
  • reiterate past projects that have been successful
  • it can be anything, but be specific
  • maybe pitch session?

GSU space Committee

• we were not aware that it was a committee
• we thought it was a one-time meeting
• the GSU building could be better used during the day – thus, the creation of this committee
• billetting
  • this should be a more transparent process, e-mails should be sent out
  • what is the process of this? Is there any risk-management? Deposit?
• Do we want a rep on this committee?
  • It might benefit us that the space is available during the day often
    • we could mention this at the AGM
• we can ask around to see if anyone from the DC wants to sit on this committee.

Cass: Trip to New York

• Nikki is organizing a trip to New York in May for the undergrads
• possibility that we could go in February
• Nikki would look into grants for funding
• sometime over reading (3^rd week of February)
• Nikki could, if she decides to do this, present about this at the AGM
  • we shall invite her to the meeting, Cassandra will do this (and if Nikki can’t make it, Cass will present on her behalf)

meeting adjourned

———————————————————————————————————

Executive Meeting
December 6, 2010

1.Approval of minutes, noam moves, sarah seconds – unanimously approved.
2.President’s report: sorry about rescheduling the meeting at the last minute, thanks for being so accommodating all.  She met with Tamara, discussed a lot of things, including: rehearsal room condition capital gift investment, Tamara says we can do whatever we want to the room (we could either have booksale or move books onto bookshelves in lobby, Lou wonders why we would do that – should we bring this up at the general meeting to gauge student interest); they talked about drama centre policy regarding use of rehearsal space (the policy is that if it relates to your academic work, you can use rehearsal space, and so it ends up being about Lou deciding if it counts – we trust her judgement – but some students would like a more transparent policy…  Gabrielle suggests that we meet with Lou to establish the policy, the rules, the way to do it, so that we can make the process quite clear – also, how does this fit in with the call that Stephen puts out once a year for student-produced work…  Sasha talked to Tamara about all this; Tamara also said that there was some concern about the evaluation of the hour system, Tamara said that it is the students who are their own policing system – Sasha suggested that there should be some accountability or responsibility (Lou and Bruce have both implied to Sarah that there is a piece of paper that Lou uses to track hours), Tamara suggests that maybe we could have a board on which all students’ hours are presented and tracked publicly (Noam adds that the UCDP has the same board)…  Sarah asks how to implement this board asap…  Sasha says that talking to Tamara is the way to make this happen.  This remains an unresolved issue.  Noam: there is clearly a miscommunication about what is and wants to be done.  Gabrielle: who should we discuss this with?  Tamara, Stephen, Bruce & Lou?  Gab. Suggests that we bring a pre-prepared idea. Noam: careful – we don’t want to present ourselves are creating DC policy because it can be ineffective way of dealing with Lou and Bruce. Approach: concerns have been raised about a miscommunication….  Can we get together to draft a proposal about how to address this? Meet with many people for sanity!       Also: Sasha talked to Tamara about the lack of updating in the website – this is about the culture of the DC, the community, is (not being) reflected via the website – we need to acknowledge people’s efforts.  Who is responsible for the website?  (How does this relate to the “secret” student work website?)  What’s missing from the website – the thesis completion grant award, the season, the residencies, what’s on.  It’s also about the reputation of the institution.  The Stephen website is also supposed to be for us to promote ourselves, CVs and good stuff.
STEPH TAKES OVER!

• Confusion about student practical hours – TPA

• Board for logging hours? Who administers it?

• Should student lead on every show be responsible for co-ordinating hours? Who oversees them and transmits information? To whom do they report?

• Tamara recommending that planning for the TPA hours in the summer preceding the year, with the incoming students meeting with Bruce to discuss their interest for the coming year.

• Cassandra explains that certain first year PhDs object to the hours contravening the nature of “making art” and “building shows”

• What about post-mortems? They need to happen for sake of improvement.

• Students have felt the hour system doesn’t adequately reflect the work input to given projects – how do we balance it while getting all jobs done (Noam agrees with this, to a point). Sasha finds it problematic, but thinks the money-for-hours model reflects the professional paid-rehearsal system. Students must construct boundaries for keeping themselves from over-committing.
• There needs to be a continuum between a “bad” job (in terms of hours) and a great one (in terms of hours)
• Needs to be extreme clarity from the leads on the project – Gabrielle had a good experience on this count. REALISTIC GOALS and EXPECTATIONS.
• If the DC is producing a show, the creative expectations and hour requirements need to be determined WELL in advance
• the DC needs to function as a union body in advance planning
• What’s our policy on the theatre season? Do we plan the season or is it ad hoc?
• Noam felt having the first year PhDs acting as producers last year worked – they advocated for the student performers and technicians. “One of assumptions underlying this system is that every student will be their own advocate.”
• Open session for the theatres committee: a “pitch” session a la Magnetic North – force collaboration and distribute hours
• Modeled on prof. Festivals
• EXEC MAKES A SPECIFIC PROPOSAL FOR THIS OPEN SESSION

1. Treasurer’s Report – Cassandra

• We’re doing OK! See budget.

• Theatre Outing – $180 spent, extra cash from budget to Xmas party
• Xmas Party: can everyone come for 5PM?
• We will all get some hilarious music HOLIDAY FUN! Make it computer read-able.
• Everyone is bringing desserts – DON’T BRING A DESSERT!
• Who wanna cooka turkeya?
• Mark is leaving – Steph will make masks of Mark’s face, which we can all wear
• FUNNY HOLIDAY STORY, songs, and raffle items for EVERYONE
• Steph may bring her hats!
• Toys, food drive food and money go to charity (Blue Hills)

4 – 6. Reflections on Movie/Night/Pub Night

• Low numbers – do we want to change the approach?

• Possibly an Events Committee? Planned at Orientation?
• Do we pare down events?
• Do we just roll with whatever the year throws our way?
• For next semester: pick theatre outing selection in January and remind in Feb., go in March
• In future: 1. Choose earlier, 2.Be a Tyrant in selection 3. Remind like crazy

7. Gabrielle sent out GSU Report

• Alex’s letter about the GSU pub being for student use was finally responded to

1. Noam’s Birthday Party:

• Foods we still require:
• Steph will make a salad and bring a veggie main dish
• A HAM!
• Veggies: roasted vegetables

1. Next Meeting Time: before the holiday party on Friday.

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Executive Meeting
October 26th, 2010

In Attendance: Sasha Kovacs, Cassandra Silver, Grace Smith, Noam Lior, Gabrielle Houle

Agenda passed out

Cassandra wants to organize a trip to Avignon and Athens for some people from the DC

• how?
• Would cost 3500 a peson, Cassandra has determined, for travel and some tickets
• Cassandra will also want to organize internal fundraising.
• Want to make this possible for July 2011, or failing that, July 2012
• Cassandra is also having preliminary itinerary put together
• Cassandra suggests a Calendar fund-raising sort of thing
• Gabrielle suggests communicating with a post-secondary institution around Avignon
• That might involve a sort of exchange thing, though…
• Sasha suggests Cassandra talk to Pia, who frequently is able to get money for these sorts of trips

Still missing: Sarah and Steph. Sarah is being texted.

Sarah is here now.

Thank you to everyone for Mother Porridge: great job.

GSU report – Gabrielle

• did everyone recieve it? Yes!
• Of special important: some money things
• First: representative of each union/department to the CUPE3209 meetings. People just don’t go. Now, there is a financial incentive. If we send one representative, 200 dollars is given to the department. PhD students will always at some point be under that union (either as teacher or TA), so would be good to have eyes and ears there.
• Cassandra: how often do they meet?
• Gabrielle: I think not frequently.
• Who can do this? Sasha and Noam both say they can possibly.
• Would be useful to get information about this.
• Noam will go.
• Gabrielle will forward contact information to Noam.
• Second: there is a fund, used to be used for a journal for the GSU, now discontinued, but they still have the funds. What should this money be used for? A debate when on about this. There is a student project fund possible that any department can apply for, History of Science department has done this (part of Vaudevilles last year). It must be beneficial not only to our students, but to other graduate students.
• Suggestion: Sound equipment, if we offer to do tutorials and workshops with Music and other students. We would pay one our graduate students to teach such a workshop. Plus, many other graduate units book our space, so it is beneficial in that way as well, we think?
• It is not very clear how to apply, but sometime in the fall the call for that fund will be out. We shall look out for that.

Sasha will ask Steph about the theatre outing, as it has not been organized yet.

• Gabrielle suggests Studies in Motion
• fridolinades(sp?)
• more Lepage?

Gabrielle suggests more encouragement of students to patronize our fellow student’s work
how to do this? Everyone on a student budget
how can the Exec help with this?

Movie Night

• November 18th
• what movie?
• Theatre-related?
• Comedy? Drama?
• Everyone think about it, and e-mail in suggestions
• students will then vote
• We will each pitch one movie

Pub Night

• November 25th
• suggestions for location?
• Sarah suggests Pauper’s
• Cassandra also some place on Queen West, she will find out the name and e-mail us
• Sasha will phone and set things up

Capital Gift

• we can’t talk about pricing, as Steph is not here
• Cassandra asks about the printer in the student office; doesn’t work because the department won’t buy ink
• Let’s think about donating some money towards ink, and then have an honour system jar that people put money in when they print something
• Gabrielle may also bring in her printer that she does not use
• Try to discourage people from printing readings: only last minute emergency printing
• Sarah is very gung-ho for the new sound-system
• Gabrielle suggests subscribing to certain journals for the department
• Where would we keep the older copies? Storage?
• If people don’t use it/like it, we can cancel the subscription
• Which journals should we choose? People should find names
• Some outside North American, maybe?

FOOT Funding

• Dalbir has written us a letter and a budget for any extra money
• We have to vote on it
• Sasha: people who are coming to the festival have not been set yet. Amount of equity performers is still up in the air.
• We are pretty on-board with the 400 Valerie Mason-John, plus our normal 500 donation
• What we are voting on: Motion to give the Festival an extra 400 in addition to our normal 500 contribution stipulated in the constitution, in support of travel for Valerie.
• Noam second.
• Vote occurs. Motion passes.
• Sasha or Noam will tell him.
• Should we say that if he wanted to propose other spending ventures, he can send us another budget? Yes.
• We will both tell Dalbir in person, and e-mail him to have a record of it.

We should have a treasurer’s report, to know how much else we could spend if other things are proposed.

• did not happen at the beginning of the year
• Cassandra will e-mail it out to everyone, and discuss it at the next meeting
• We will also post it with the minutes, as it is supposed to be public

Sasha’s addition to the agenda

• MA students got kicked out of the GSU meeting for not ordering anything
• Alex McLean wrote a letter to the GSU Executives. He was replied to by Lindsay Feddes(sp?), who said she would look into. No one has gotten back to him. Alex is perturbed by this.
• Gabrielle will try to address this at the GSU meeting by seeking out Lindsay Feddes

Noam has a question about Salon’s and the concessions

• Exec always loses money
• Sarah says people will bring baked goods to the Salons, this was decided
• Sasha suggests concessions at Ovid
• also, shows have to have intermissions for concession stands to make money, and our shows never have intermissions

Meeting Adjourned!

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Executive Meeting
September 28, 2010

In Attendance: Steph Bernston, Cassandra Silver, Sarah B, Sasha Kovacs, Noam Lior, Gabrielle Houle, Grace Smith

1. Discussion of orientation
it went well
larger budget this year than in past years, but this is okay.

2. duties of treasurer are being transferred to Cassandra

3. grant update from Gabrielle
got contact info from everyone for this application
deadline Oct 13

4. FOOT budget
discussion of last year’s budget
discussion of budget for this year
Dalbir has some grand ideas for FOOT (staged readings, artists to come in from Winnipeg and other places, flying people in), wants to know about honorariums for these artists
we should ask ADs before Mel about what they did for invited artists (Justin and Amanda)
Cassandra will check on cheques written two years previous to see if they spent money on invited artists
Question: do we write FOOT individual cheques, or do they have a specific account? Check on this
Sasha: Will we support giving honorariums?
Steph thinks this is a good idea, will make conference better
Sasha illuminates us on how the FOOT application and funding works (where they can get money from: from Exec, GSU grant, can request it from other applicable departments)
How has this worked in the past?
Noam: we just sign them a standard budget. Do we want to create a precedent of the Exec having a hand in how the FOOT money is spent?
Sarah: we can perhaps just have a say if he wants EXTRA money?
Steph: we should have a conversation with Dalbir about this
Sasha: exec policy for FOOT so we know what the budget is, rather than just handing over money. It is important to know what they are doing with the Exec’s money before we hand it over. This will help us to spend the money to make the conference better, rather than being overly economical.
Sarah: We should not have dictate how they should spend the money, but they should have to hand us a list of how they are going to spend the money.
Steph: We should plan ahead more for future FOOT’s, maybe Dalbir can make a transition document, a list of suggestions for spending money for future people that are running FOOT
Steph: we should keep it casual
Noam proposes making a document for FOOT for the Exec, for how the Exec will deal with it. Is uneasy about changing the cart-blanche giving of 500 dollars. Also, who accounts for how this money WAS spent? Where is the accountability, who goes over the books for FOOT after it is done?
FOOT director should have two plans: $500 dollar economical plan, and ‘dream’ plan of what they WOULD do if they got more
Sarah: Let us, right now, decide what to do this year.
Gabrielle: Ask Dalbir for a list of what he wants to do with extra money.
Sarah: proposes by end of the week deadline for this list.
Sasha: we will discuss this at the next Exec meeting.
Consensus: FOOT will be exciting. Feb 4-6
Sarah: when can we decide what to do with future FOOTs?
Cassandra proposes doing it at a port-mortem for FOOT
Gabrielle: perhaps guide to FOOT for future people who run FOOT, with testimonies from past directors of the festival
Sarah: we should ask Dalbir to keep good track of how he does things this year
we should use the FOOT part of the website more fully
Sasha will send Dalbir an email about this

5. Capital Gift
Steph’s suggestion: audio system for the DC, for either theatre
Sasha: list of things that people want would be good
Steph: right now, one has to bring their own laptop to run digital sound from the booth. This is lame.
Sasha: we have $500-1000 for this
Noam: yearly, we spend 500, that is the traditional amount
Sarah: what sound stuff could we get for that money?
Steph: we’d need a laptop, a basic one, which is at least 500, then 500 for Isadora program.
Gabrielle: incoming students may know how to use this
Steph will look into this, volunteers to teach students how to use it in the future
Sasha: Shelley suggested improvements to the rehearsal room
Sasha: we should not be spending money on infrastructural things, this is the department’s job
but everyone agrees the rehearsal room sucks. Perhaps some blacks, something to cover the windows, lighing changes
Sasha can talk to Tamara about it
Sasha will also talk to Seika about possible flooring for the rehearsal room
suggestions so far: revitalize rehearsal room, new sound system
what do we do with these ideas?
We need to take these to Tamara
Noam: it needs to be voted on by the students, but has not really followed this procedure in the past
Noam: we should send an email out to the listserv asking for suggestions
Sasha: we should go to Tamara with complaints about the rehearsal room, say people are upset about it, ask what we can do to help as the Exec.
Plans: email about to listserv, Sasha will talk to Tamara about rehearsal room
Steph will source pricing about the sound system

6. Brecht-fast
October 6th
What should we do?
Sasha: has asked Astington for feedback on pat Colloquia. Asked stephen and sidnell to appear, but they are busy
maybe this is a bad time of year, this should be purely social
Steph: Mother Porridge and her Children?
Noam: we should have a long table, and everyone should go around the table and talk about their research, this could be helpful for MAs to hear what all the PhDs are studying
Sasha: we should have a face-board, will bring a digital camera
Sarah: we should have name-tags
Steph: has a photo printer, we will reimburse her for printing the pictures
Sarah: Food?
Oatmeal w/toppings, biscuits, tea and coffee
Sarah: we should have people volunteer for specific toppings
we make a list
we will bring oatmeal, brown sugar, cinnamon, milk/cream, bowls, spoons, cauldron
This will be at 1pm
other students will bring fruit
Cassandra will bring hotpot, Grace will help her carry it
we will meet at 11:30
Steph will bring cheese
Sasha: brown sugar, cinnamon, bowls
Grace: will bring fruit
everyone keep their receipts

7. Other business
Sasha has emailed Nancy, the donation is being done but the cheque is still coming
Aida’s father has passed away, in the past we have given a gift or flowers, we should send a card and a gift
Steph will ask Aida for possible ideas on what she would like
Sasha will get a card, we will sign it and mail it to her, or Steph will bring it to her

8. Sasha just remember some more Other Business: Fall theatre outting!
Noam: Pia is hooking up some cheap tickets to a Robert Lepage thing at CanStage, $24 for Friday, October 22nd 10 tickets, Monday October 25th – she can get many, many tickets
Steph will take this on, will present the students with some options, top 5 choices, students vote, and then once the thing is chosen the students RSVP and that will determine how much students much each pay
the anderson project (robert lepage thing) should be on the list of choices or a separate thing?
It will be separate
Noam will organize the Anderson Project, will check with Tamara
Steph: what is our goal in terms of the date of this?

Next meeting date, post-brechfast
October 26th

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General Meeting
September 14, 2010
Acting Secretary for this meeting: Laura Lucci

In Attendance: Noam Lior, Sasha Kovacs, Steph Berston, Laura Lucci, Grace Smith, Sean Roberston-Palmer, Art Babayants, Gabrielle Houle, Isabel Stowell-Kaplan, Heather Fitzsimmons-Frey, Cassandra Silver, Sarah Bruckschwaiger

1:02 PM Steph and Sasha explain the nature of the student list
Noted the upcoming town meeting re: the consolidation of programs under the School of Arts and Letters
1:04 Steph noted that she ate 3 croissants for breakfast.
1:05 Sasha motions to start, Steph seconds
Sasha motions to alter agenda re: the capital gift
Who Seconds?
Motion Passes
1:06 Noam moves to approve the agenda,
Sasha seconds,
the motion passes
1:07 Noam goes over procedure re: motions, seconds
1:08 Sasha moves to approve the March meeting minutes.
1:09 Noam motions to amend the March meeting minutes re: incomplete election information
Sasha is present
Noam is ex-officio
Steph is Member at large
Steph seconds the motion, which passes
1:10 Noam move that the minutes are approved as amended
Seconded by Cassandra
Motion passes
1:11 Treasurer’s Report
The treasurer’s report is tabled until the next meeting (noted by Heather)
1:13 The President’s Report
Thanks for a great orientation
Next event: Fall Brecht-fast, Oct 6th 2010
F.O.O.T CFP and Performance deadline submission is Sept 20th
Info on the DCSU website
Theatre season 2010/2011
The majority of the season is student generated
1 student exec member will be on the Salon committee
Salon information is included in the TPA handouts
Reiteration of the TPA positions in relation to the salons

Clarification on the nature of the Salons as independent work
The work may not be whole separate from coursework
Drama 5000 Labs in the Fall term and PBR work in the Spring
Isabel asks about how to record or submit extra hours
Sasha notes that the smaller project (e.g. lighting hangs) will be negotiated, but that larger projects and expectations of availability should be coordinated with all concerned parties
Noam reminds us there is usually more work than we expect and it takes more time that that which is allotted.
Sarah asks about the format of the Salons
Sasha notes that the triumvirate of production leaders will determine the format and curate the works. \
Steph asks about the nature of the salons as the culmination of informal meetings. Sasha suggests that the events have moved away from that format.
1:31 TPA Positions
Email Lou regarding TPA preferences .
The deadline is Sept 17th.
Sarah raises the question if the assignment of TPAs is of a competitive nature.
The role of the professors/supervisors in selecting the TPAs is discussed as is the necessity to note why you are pursuing a particular TPA.
If there are probles re: the TPA, contact the Student Exec.
1:37
Sasha notes the Passing of Professor Copeland’s partner and a donation to the Ian Anderson House (the hospice facility) in the name of her Partner Lawrence.
Sasha proposes a donation of $100
Laura Lucci Seconds the motion
All in favor- motion passes
1:39 Elections
Sasha goes over the open positions and the nature of the roles
Member at Large
Vice President
Secretary
Treasurer
Noam discusses the role of the Exec on the Advisory Committee, the Academic Committee (Comps List is very white and male – not cool), and the Theatres and Events Committee.
Nominations
People can nominate themselves
Vice-president
Gabrielle nominates herself
Art seconds
Treasurer
Cassandra nominated self, Grace seconds
Secretary
Laura nominates Grace
Isabel seconds
MA Member at Large
Robin, Sarah, Myrto, self nominate – Other people second them
Myrto withdraws nomination
Election Results
Sarah, MA Member at Large
Gabrielle – VP
Cassandra Silver – Treasurer
Grace Smith – Secretary
2:00 SSHRC and OGS
Deadlines and nature of these programs describe
Materials are submitted to Rob Moses.
Specific questions may be directed to Rob.
PhD students who are eligible MUST apply to SSHRC
2:13 Other Business
Letters from the Empty Bed
Sept 21st or 23rd auditions 4-6 PM (Potentially)
Capital Gift
Budget is $500
Give gift suggest to Exec members
Student discounts/subsidized admission
2:18 Steph moves to adjourn, Noam seconds.

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General Meeting
March 23, 2010
1:00 pm – 2:00 pm

In Attendance: Kate Abrams, Claire Haist, Noam Lior, Sasha Kovacs, Alysse Rich, Mel Campbell, Laine Newman, Aida Jordao, Caitlin Thompson, Chima, Steph Berntson, Tom McGee, Rachel Steinberg, Natalie Matheison, Dalbir Singh, Gabrielle

MC moved to waive quorum, SL seconded. Quorum waived.

1)Approval of minutes of January 2009 GM
AR moved to approve minutes, SK seconded, minutes approved

2)Approval of Agenda
LN moved to approve agenda and NL seconded. Agenda approved.

3)Treasurer’s Report
Still several events still to occur
Brechtfast had $75 budget, and spent $21
FOOT only used GSU money, so DC has $500 surplus
That money could go toward buying food at the end of year party
Putting another $150-200 into food budget for end of year party SB moved to approve, LN seconded, motion approved
TM moves to approve budget, LN seconds, budget approved

President’s Report
Thanks
Thanks for a great year everyone!!!!
Upcoming DC Candidate’s Meetings
DC will be having our own candidates meetings
Teaching at UTSC and DC
No confirmed dates yet- but there will be presentations and coffee talks etc
We’ll keep you posted- PLEASE COME OUT!!!
Reminder FOOT 2011 Proposals due April 6
If you want to run FOOT, send in your proposals!!!
Mel Campbell is willing to talk to prospective artistic directors
Reminder: Saddlemyer Parker Awards Nominations due Friday
Send your nominations into the SPA email list ASAP
Winner will be announced at end of year party
Capital Gift Update
Media player has been purchased
We would like to mount some of the old posters that are currently in storage with the remainder of the capital gift money
New Comprehensive Exam Structure
Format of exam has been changed
4 essays that students write, each focused on a specific period
Have from 10am Thursday to 4pm Monday
Top three scores will be counted
Comps. List is used as a go-to list of sources but students can use others if they choose
Feeling that list should still be updated
Should supplementary texts be included?
Next Year’s Theatre Season
Low attendance was a problem for phd students in the current theatre season
There is a lot of demand from other departments for attendance at events, there is only so much one person can attend at a time
What makes people want to support the home productions?
It’s hard to get students to go to events when professors don’t attend them
It’s not always clear to the DC community what the politics or reasons for the DC events are- they can be different to MA students, phd students, faculty etc
Why do these events exist in this department- what is the value to the students and what is the faculty’s role
An issue with space- the Gill will make anything look empty, the seminar room makes anything look full
There’s a new structure for the season every year, which makes things very complicated

5)Elections: President, Treasurer, Member-at-Large
President- AJ nominates SK.
Treasurer- G nominates AJ.
Member-at-Large- LN nominates SB.

6)Other Business

7) Adjournement
SL moves to adjourn the meeting. MC seconds. Vote is unanimous and the meeting is adjourned

See you all at the End-of-Year Party on April 8th!

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Executive Meeting
Monday March 1 2010
11:30-12:30

In Attendance: Claire Haist, Sasha Kovacs, Noam Lior, Laine Newman, Alysse Rich, Mel Campbell, Kate Abrams

1. Social Events
a) Brechtfast- March 16th
-St. Patrick’s Day theme
-Noam and Laine in charge
-bring your favourite topping!
b) Pub Night- March 25th
-The Artful Dodger, 8pm
c) Theatre Outing- April 10
– Oh, What a Lovely War
d) End of Year Party
-at the Bedford Academy at 8pm
-SPA award will be presented then
-Noam will be in charge of collecting nominations for SPA award
-fun gifts also will be presented

2. GSU Update
a) Steward Session
-GSU wanted to know if a “Steward Session” would be helpful to students
-general consensus that there was not enough interest due to busy schedules of DC students
-it may be useful for new students to have a “Steward Session” in the fall
-perhaps come to the September AGM?
b) General Update
-GSU elections coming up
-Vote on ROSI
-Geography department donated $1000 to Haiti and encouraged other departments to do the same
-an increase for Hart House funding was passed

3. March/April GM
-March 23 (Tuesday)
-will provide food for those attending

4. Capital Gift
-ideas for cue-ing software, make list to show Paul
-video software is less of an issue, because the Mac already has some on it
-mount pictures/posters from previous DC shows to decorate the student office/lobby

5. Any Other Business
-potential movie night- Life of Brian
-Comps- now consist of 4 take home papers
-given question on Thursday morning, paper is due the following Monday evening
-these changes will not affect Comps list
-best three of four papers are counted
-new format doesn’t allow for comparison between time periods

See you all at our upcoming events!!

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Executive Meeting
In Attendance: Claire Haist, Sasha Kovacs, Noam Lior, Mel Campbell, Alysse Rich, Laine Newman, Kate Abrams

• Thanks for a great first term!
• Upcoming events. We need people to run:

1. Pub night 2 (February- post reading week)
• Alysse
2. BrechtFast 2 (March)
Laine and Noam
Ice cream social
We provide ice cream, everyone bring your favourite topping
Will be on a Tuesday (date TBA)
3. Theatre Outing 2 (TBA)
Sasha
4. End-of-year Party! (March/April)
• Claire
5. Life of Brian for Chester Cycle
• Noam
• Mel will do publicity for all events
6. Capital Gift/Update from meeting with Stephen (post-GM)
• Capital Gift: CH made three main suggestions—curtains for seminar room, mirrors for rehearsal room, and laptop for booth.
• Stephen doesn’t like the idea of curtains; feels like there are better ways to invest in the students. Mirrors and/or laptop might be good; we should talk to Lou and Paul about whether or not those things would be welcome in their respective spaces.
• The Mac in the student lounge has a CD burner; we should be able to do any sound/editing work that we want to on that machine.
• Look into adding more sound editing programs to the Mac
• Will talk to Paul about which software we should go with
• Theatre rental. Priorities are: 1) Student performances directly related to the DC curriculum; 2) Students working on projects; 3) Rentals (once these are booked, they have to be honoured).
• Students are not charged for the space as long as the performance relates to the curriculum.
• For the most part, students are booking the space, not the booth. Access to our technology is at the renter’s discretion (depends on students’ experience with the equipment).
• Stephen will get this information on the website, though can’t promise when.
• Comps. Stephen is discussing with other profs whether or not the form of the exam will change. If it does, it’s likely that the required texts and/or process of selecting them will, too (e.g. more individualized to the student).
7. Other Business
• Foot received money from the GSU after the conference had finished, so that money will be going back into the drama centre ($500)
• Will act as repaying the loan the drama centre gave out for Foot

Next Meeting Monday March 1 at noon

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General Meeting
January 12, 2010
1:00 pm – 2:00 pm

In Attendance: Kate Abrams, Claire Haist, Noam Lior, Sasha Kovacs, Alysse Rich, Mel Campbell, Aida Jordao, Shelley Leibembuk, Michelle MacArthur, Moynan King, Natalie Mathieson

MC moved to waive quorum, SL seconded. Quorum waived.

1)Approval of minutes of September 2009 GM
AR moved to approve minutes, SK seconded, minutes approved

2)Approval of Agenda
NL moved to approve agenda and MC seconded. Agenda approved.

3)Treasurer’s Report
$67 to cover bar fees for holiday party
AR looked at previous years cap gift- decided to allow $500 for cap gift
Added category for website update, as money has been spent on it annualy for the past few years
SK moved to approve budget, MC seconded. Budget approved.

President’s Report
Capital Gift
Purchased media player- can play video, audio or documents, directly projected through usb connection, without need for a laptop
AJ moves to approve media player, CH seconded. Media player purchase approved
Other suggested gifts- lap desks for student lounge, curtains for seminar room, plaquing some posters in office, aesthetic improvements to student lounge, updates to rehearsal room and costume room (i.e. Increased storage)
More suggested gifts- new black boxes for rehearsal room
Improvements to rehearsal room as main project
MK suggests cheap laptop dedicated to the booth that has an easy to use sound cue system
Improved communication when new things arrive- where they are, how to book them etc
Post list in student lounge of what is available and how to reserve it
Holiday Party Thanks
Thanks to everyone who helped with party
Special thanks to Sasha and Steph who made the turkey and vegetarian entrees
Announcement of Bryden Award Winners
Congratulations to Michelle MacArthur
Congratulations as well to the Drama Centre

Candidates’ Visits
UTM is in process of hiring a professor for the Department of English and Drama at UTM: Twentieth-Century and Contemporary Drama
Candidate will teach at undergraduate level at UTM, and in graduate english on St. George campus, and his course(s) will likely be cross listed with the DC
Canditate Dr. Aidan O’Malley will be attending a “coffee talk” to interact with potential students
Coffee talk will be held in the Jackman Humanities Building rm 719, Thursday January 21 from 10:00-10:50am
A casual conversation with students, no faculty
50 minutes long
He is also giving a talk at 4:15- Performing Contradictions: Drama, Translation and Cultural Identity (held in Room 100A Jackman Humanities Building)
Upcoming Events
Another Brechtfast sometime in the new year
Another theatre outing sometime in the new year
Dates to be determined
Comprehensive Exam (Comps) Review
Concern with the “comprehensiveness” of the comps list
Does it need to be changed and if so, how?
CH suggests having the professors nominate some of their “top ten” must reads
MM points out the gender bias of the list and discusses the pedagogical implications of the exam in the teaching of graduate students
NL discusses how the structure of the exam was also mentioned as possibly changing in DRA 6000Y class

5)Other Business
AJ raised questions about the mentoring program- she would like to discuss how it is developing and hoped to gain feedback from other mentors
SK mentioned that she would like to adopt a more explicit procedure for booking of rehearsal spaces
SK noted that some MA students had expressed a concern that space was not fully available to them, or if it was, they were unable to discern how to go about booking it. It was advised that these student book through Lou
There is a video camera available to students and a suggestion was made that a “sign out” sheet with a list of all things available and procedures involved in borrowing be placed in the student lounge
Ultimately, there was much talk of a formal structure being created for signing out material as well as booking space to avoid any confusion or overlap of bookings.

6) Adjournement
SL moves to adjourn the meeting. MC seconds. Vote is unanimous and the meeting is adjourned

See you all at FOOT, January 21st-23rd!

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Executive Meeting
November 18, 2009
1:15pm – 2:00pm

In Attendance: Kate Abrams, Claire Haist, Laine Newman, Noam Lior, Sasha Kovacs, Alysse Rich, Mel Campbell

Thanks to Noam and Sasha for organizing the movie night and the theatre outing!

Bryden Fellowship application submitted
hopefully we will get money to subsidize theatre outings etc

3)Concessions- We made some money! – what should we do with the leftover goodies?
used funds to pay off extra vaudeville fees etc
special thanks to Paul Babiak-
use leftovers for New Student Roundtable- donated from exec (anything left over from roundtable can go to holiday party)

Holiday Party- December 3rd, 6:00pm
theme
Hollywood Holiday- Holiday and winter movie themed
Decorations- posters, Hollywood memorabilia- exec members (in pairs) pick a holiday film and bring a few related decorations
theme related events?
Movie trivia- guess the line from the holiday movie etc
Pin the something on the something else (angel on the tree etc)
Events in stations- people can still shmooze etc
Holiday CD/DVD exchange- bring in any holiday or winter themed DVD’s or CD’s
Set up TV in seminar room with holiday movies for any children who want to watch them
fund-raising
raffle – each exec member is responsible for finding a donated raffle prize
Blue Hills Child and Family Centre receives proceeds of raffle
They also accept donations of food and clothing- donation box will be available at party
FOOD!
Sasha is making the turkey
Will ask Steph today if she will make a vegetarian dish
Cash bar will be available- bar will only be open until 11pm
Volunteer to inventory plates, cutlery etc.- Alysse
probably need large plates, tablecloths
Who’s available to decorate that afternoon?
whenever Exec members are available, they will come in to help decorate
bring holiday CD’s, decorations etc
Exec is responsible for cleanup

Date for January GM
Tuesday January 12 at 1:00pm
Snacks and coffee provided

Date for next meeting
To be set at January General Meeting

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Executive Meeting
October 14, 2009
11:30 am – 12:30 pm

In Attendance: Claire Haist, Laine Newman, Noam Lior, Sasha Kovacs, Alysse Rich, Mel Campbell

1. Claire thanked the exec for a great pub night!

2. Bryden Fellowship
-$800 from the Drama Centre
-we get a portion for the theatre outing
-Claire will apply

3. Vaudeville
-we will sell concessions:

October 30: Alysse and Laine
October 31: no one
November 1: Claire

-Claire will check with Lou about this and whether there will be a reception on opening night

4. Department Review
-the Drama Centre is under review as a part of the Faculty of Arts and Sciences
-Stephen will most likely hold a town hall meeting

5. Brechtfast – Waffle off
-Alysse will get the ingredients, for 30-40 people
-the exec will meet at the DC at 11:30 to start cooking
-Noam and Sasha will bring waffles griddles
-Mel will send an e-mail out
-aim to start at 1 pm, and end the event at 2:30 pm

6. Theatre Outing
-Sasha is working on this
-she will discuss the finances with Alysse

7. Movie Night
-Report from Noam:
-Lou and Paul have approved a movie night with popcorn (provided we clean up)
-the movie will be “Cradle Will Rock”
-date? Noam will talk to Lou – aim for sometime in November, possible Friday, November 13th.

8. Holiday Party!
-December 4th
-Sasha will make the turkey
-we’ll need a veggie entre
-aim to start at 6 pm

9. Capital Gift Update
-Alysse will send the e-mail for approval of what’s been bought (media player, cables)
-We have spent $155
-Noam will e-mail Alysse about the media player (ie. What it is!)
-Alysse will suggest lap desks in e-mail, and then if approved, get them!
-another idea: plaquing the posters in the student lounge? Can propose this at the next AGM

10. Bruce’s Gift Card
-we gave the money, Claire got the card!

11. Any other business?
-nope!

12. Next meeting date: November 16, 2009 at 11:30 am

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Executive Meeting
September 29, 2009
4:00 pm – 5:00 pm

In Attendance: Kate Abrams, Claire Haist, Laine Newman, Noam Lior, Sasha Kovacs, Alysse Rich, Mel Campbell

1. Pub Night
7pm at Pauper’s Pub- Friday October 2
Spread the word, announce to classes

2. Modes of Communication
let people know about various modes of communication and information sources
website
list-serv – no administrators or faculty, students only
contact CH with email address if you would like to be added
facebook group
event for pub night on facebook

3. Upcoming Events/Delegation of Duties
Brechtfast:
waffle-off – waffle making competition? (aka iron chef of waffles, waffle king etc)
semi-potluck event
last year was pancakes and waffles, people brought in toppings
just make waffles this year
make use of toaster oven
date- Tuesday October 20th (check date with Lou)
SK and NL will bring in waffle makers
make some frozen and reheat, make some “live”
the waffles made on the day- we should start making them an hour early to avoid line ups
start event at 1, start cooking at noon
exec will reimburse for waffle ingredients- AR will purchase and drop off ingredients
Theatre Event:
normally in early November
volunteer needed to look up plays to go to
SK volunteers to look for potential plays
contact students with selections, they will vote for their preferred show
block of tickets, group rate
executive will chip in for discount for DC students only
students are free to bring guests but they will have to pay the group rate without the extra discount
potential event date in 2nd week in November
Movie Night:
can we have popcorn in the theatre? (ask Paul)
talk to Lou- find time that Gill theatre is available- hopefully some time in October
no excessive violence- put rating of movie in announcement email
MC suggests Rocky Horror
do we want to compete with the one at Bloor?
NL is spearheading event
Holiday Party:
UCDP term ends Dec 2
Grad Drama ends Dec 4
should we have party earlier rather than later?
possible date November 27
December 3rd or 4th may be best date
3rd may be best, Thursdays are good date- people may not have left for vacation yet
AR brings up idea of theme- last year was rags to riches
pot luck event

4. DC Committee Memberships
Academic: NL and LN volunteer
Advisory: CH, NL and MC volunteer
Theatres: KA, SK and AR volunteer

5. Capital Gift Suggestions
potential ideas: charging dock for ipod, furniture for lounge, projector, media player, lap desk/tray
projector- need someone to look into what we have currently- can current one be moved?
NL will talk to Paul about projector
projectors range in price from $50-120- NL will investigate
NL donated a multi-use charger, it must be plugged into computer
AR notes that exec donates $500 to FOOT each year but they did not require it last year, so we have a $500 buffer
option is essentially to do the projector or all the other gift ideas
furniture is not really an option, no room for it in student lounge
AR- do we have to approve choices at GM?
exec will run ideas by students via email
AR will be in charge of emailing DCSU student list and Lou’s list

6. Other Businesss
There was no other business to discuss

7. Next Meeting?
before Brechtfast
Wed October 14 at 11:30am

The meeting was adjourned.

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General Meeting
September 14, 2009
12:15 pm – 1:15 pm

In Attendance: Kate Abrams, Mel Campbell, Courtney Cauthon, Julia Gibran, Claire Haist, Sasha Kovacs, Robert LaBode, Noam Lior, Laura Lucci, Tom McGee, Laine Newman, Alysse Rich, Caitlin Thompson
AR moved to waive quorum
NL seconded
Motion was approved

1. Approval of Minutes of April 2009 GM
NL was called upon to summarize minutes from Winter 2009 GM & Spring 2009 GM
KA moved to approve minutes
MC seconded
Minutes were approved

2. Approval of Agenda
NL moved to approve agenda
AR seconded
Agenda was approved

3. President’s Report
a) Orientation Re-cap
• Orientation held to be successful
• Thanks to all who attended, helped, and/or performed
b) Upcoming Events
• Pub Night #1 tentatively set for Friday, October 2nd
• Brechtfast—probably 2 over the year, details to come
• Theatre Outing—one per semester, discounted tickets, details to come
• Holiday Party—near end-of-term, probably to involve some kind of charitable fundraising, details to come
• NL suggested movie night at the Gill
c) Changes to Funding
• MA now partially funded, PhD reduced from 5 years to 4.5
• Tuition now must be paid by students (or deferred), no longer handled directly by department
• Deferral is an option, but January money may then be paid directly by the University into tuition/fees
• Anyone with questions/concerns/problems should talk to Rob
• CH to talk to Rob and/or Stephen to double-check SSHRC & OGS deadlines, funding details
• RA work, unlike TA work, is not covered by CUPE; students are encouraged to keep track of hours worked
d) Capital Gift
• Funds from Exec (amount varies) used to buy a gift for the DC students
• Last year’s capital gift covered the student PC, setting up the lounge, buying chairs, and music stands for play readings
• Previous capital gifts include digital cameras, boombox/ipod dock
• Some suggestions for this year’s gift include:
AC/USB charger for iPods, mp3 players, devices, to go in lounge
“things to make the lounge more cozy”
Chairs that can be used for sleeping on
Sofa for the lounge
Digital projector
Media player
• Students are encouraged to brainstorm and make suggestions to Exec members
• Exec will consult with students before making a purchase

4. Treasurer’s Report
AR Presented Treasurer’s Report for 2009/2010 Season
The Treasurer’s Report was approved

5. Elections
• Elections were held for the offices of Secretary, Vice-President, and two Members-at-Large
AR nominated Kate Abrams for Secretary
Mel Campbell nominated herself for Member-at-Large
Mel Campbell nominated Sasha Kovacs for Vice-President
Laine Newman nominated herself for Member-at-Large
Alysse Rich nominated Laura Lucci for Member-at-Large
Mel Campbell and Laine Newman were elected Members-at Large
Kate Abrams was acclaimed as Secretary
Sasha Kovacs was acclaimed as Vice-President

6. Other Business
• Caitlin was awarded a Canadian flag, as a runner-up prize for the Orientation Quiz

TM moved that the meeting be closed
MC seconded
The motion was approved

The meeting was adjourned

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Executive Meeting
March 31, 2009

In attendance: Courtney Cauthon, Claire Haist, Noam Lior, Michelle MacArthur, Alysse Rich, Jacquey Taquar, Graham Wolfe

The Executive met with Stephen Johnson to discuss the season for the 2009/2010 school year

Items discussed–

-Shift from production-based season to smaller projects, including workshops and a number of ‘vaudevilles,’ showcases of work in progress, research-based work, or other short pieces

-Shifting of DRM 5001 to a format more in line with DRM 5000, with a focus on dramaturgical work, production-related writing, and an overall intellectual investment in the productions

-Reducing DRM 1003 to 3 hours per week, with the hopes of also allotting one night per week to full-program events or gatherings

-Continuing the efforts to coordinate the curriculum with the ‘season.’

-Working out the season in advance as much as possible, so as to leave flexibility to accept theatre bookings for money

-Expanding the theatres committee into a production-oversight capacity, meeting year-round, with representatives from each year.

-Running FOOT as a co-production of the students and the DC, possibly incorporating one of the ‘vaudevilles’

-Field trip to New York City, probably with minimum or no funding, at a point in the year to be determined

-Continuing to hold workshops, expanding the focus to the development of professional skills, both practical and academic; coordinating workshops with the UCDP.

Exec Meeting Proper:

1. Debrief from meeting with Stephen

-FOOT should remain independent
-FOOT ought to remain centered on a particular theme rather than ‘open,’
-current funding is sufficient (or that it should be increased, but not through co-production)
-the theme ought to be chosen to link with other department

2. Updates
-There were no updates from committees

2.5 Agenda & Minutes
-There were no additions to the agenda
-The minutes were approved

3. Treasurer Update
-some complications with FOOT, waiting to hear back from Lou; there may be an extra $500 in the budget
-All reimbursements have been covered

4. GSU Update
-There may have been a meeting on the 30th, in which case it was not attended by a DC representative,
-SSHRC funding concern; a committee has been formed with a letter-writing campaign and information for students

5. President’s Update
-Payment Procedure:
– new payment procedure from university has been unclear and problematic
– may be difficult to change
– designed to control students in arrears
– when does the payment need to be requested?

-Website:
–minutes required
–NL may need to upload directly
–website can’t accept attachments

6. Theatre Outing
-The outing is to be After Image (Artistic Fraud)
-CC to book tickets
-To take place Tuesday, April 21st
-A block of 20 tickets to be purchased, possibly more if needed/desired
-CC to check policy on cancellations, possibility of a group rate
-AR, CC, & MM to write thank you letters to the Brydens

7. GM
-GM date set for Tuesday, April 7th, 11:30 a.m.

8. End-of-Year Party
-Date set for Friday, April 17, 6 p.m.
-Saddlemeier-Parker Award to be presented by Amanda & Patrick
–some discussion regarding multiple-year winners: whoever puts in the time and effort ought to receive the award
–AR to forward previous year’s nominations/explanation e-mail to MM to send out
-Silly Awards to be presented as well, specifics to be brainstormed & worked out prior to party
-AR to confirm budget for food platters

MM issued general thanks for Brechtfast 2, and for everyone’s hard work

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Executive Meeting
Tuesday, February 10, 2009
2:45 – 3:30 pm

In attendance: Courtney Cauthon, Claire Haist, Noam Lior, Michelle MacArthur, Alysse Rich, Jacquey Taucar, Graham Wolfe

1. Social Events Update
• Andrew Moodie/Hart House reading/event
-to take place sometime after Reading Week, linking with Toronto the Good at Factory Theatre
-possibility of linking to other courses on campus, especially through UCDP, in order to boost attendance, and lessen reliance on DC to supply audience
-DC possibly to contribute $30
-communications to continue, updates as available
• Brechtfast 2
-MM to research ice cream toppings
-Exec to provide ice cream, students encouraged to bring favorite toppings
• Theatre Outing 2
-CC to take over supervision
-options include Letters to My Grandma, City of Wine, Medieval Times, Travesties, Glengarry Glen Ross
-further research and communications to follow
• Pub Night 2
-all’s well
-promote and publicize in classes as much as possible
• End of Year Party
-possibility of coordinating with theory class conference
-probably after last week of classes, due to Easter/Passover weekend
-to take place at bar or pub, not at the DC
-suggestions include Bedford, Victory Café—maybe space for performances

2. Committees Update
• Theatres Committee
-much discussion, no resolution
-additional conferences remain a question for discussion
-timing for FOOT discussed
• Academic/Advisory Committee
-much discussion of the transfer to Arts & Science
-much discussion of the correlating changes in funding structure

3. Treasurer Update
• $6 profit from FOOT!
• Reimbursements require receipts
• Funding for Our Very Own Showcase—may be able to budget $100

4. GSU Update
• Nothing new to report

5. Concessions Update
• Once again, $6 from FOOT!
• Potential to sell concessions at the upcoming showcases

6. Website Transfer
• Mark Turner helping/checking up on progress
• May not be able to include discussion board

7. Funding Issues
• Letters of complaint to be drafted re: direct deposit
• MM seeking info from Comp. Lit. re: funding structure
• Keep checking in with Stephen
• Get details on student rights & union rules from GSU

8. Other Business
• Should there be an Exec rep. at the FOOT post-mortem?
-importance of continuity and communication
-benefits and drawbacks of each year’s FOOT committee re-inventing the wheel
-should there be a FOOT liaison position?
-importance of archiving information from each year’s FOOT committee, creating a resource for use in the future

9. Next Meeting: March 10, 2009 2:45-3:30 Seminar Room

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General Meeting
January 20, 2009
2:45 pm – 3:45 pm

Motion to wave quorum—Mover: Alysse; Seconder: Noam
Motion carried unanimously.

1. Approval of Minutes from September GM
-Minutes approved unanimously

2. Approval of Agenda
-Agenda approved.

3. President’s Report– Michelle
-Explained Bryden Award, announced and congratulated Alysse and Courtney as this year’s winners
-Michelle thanked all for participation in (and tremendous success of) Holiday Party; Courtney shared the thank you letter from Blue Hills, to be posted in the Lounge.
-Announcement of upcoming events—Michelle
-Pub Night 2, scheduled for February 12th (Thursday before Reading Week) @ Harbord House
-BrechtFast 2 (ice cream social?) scheduled for March 17 (St. Patrick’s Day)
-Theatre Outing 2 (to be determined)
-End-of-Year Party, which may be combined with some end-of-year performances
-Possibly a movie night; Noam suggested The Court Jester, as a quasi-dramaturgical link to Clyomon & Clamydes

• Website Update—Michelle
-Website to be no longer hosted by U of T
-Transfer cost of approx. $200
-Transfer would eliminate $75/year costs
-Sasha suggested adding a discussion/postings board if possible

• Student Funding—Michelle
-Drama Centre to shift from School of Graduate Studies to Arts & Sciences, transfer to take effect in May
-Stephen will explain more fully in upcoming Town Hall, since some aspects are still being developed/discovered
-Under A&S, PhD candidates will be guaranteed a TAship, but 200 hours will count towards PhD funding.
-The bulk of TA hours, then, will count toward graduate funding, rather than supplementing it
-Stephen hopes to arrange for a Comp-Lit-style funding package, where the funding follows the student, allowing for greater flexibility in arranging individual TA positions, either through the department or through students’ initiative
-The A&S arrangement may also apply to work study hours; accounting for hours will probably be centralized and cross-checked, making it more difficult to get paid for any work ‘on the side.’

-The extra 80 hours work for this year’s additional funding appear to be legitimate, in accordance with CUPE rules and university guidelines

• Theatre Season Changes—Michelle
-Ideas generated in the discussion of the theatre season at the DC included:

-the importance of productions as resume-building credentials
-the possibility of getting paid for creating/orchestrating a project
-the desirability of apprenticeship, both pedagogically and professionally
-the possibility of fundraising for an endowment, to subsidize a yearly production project
-the desirability of creating and cementing ties with professionals, both for apprenticeship opportunities and criticism/review/advising of students
-the difficulty in balancing process-oriented research with product-oriented shows

• Comps Review—Michelle
-Ideas generated in the discussion of Comps included:

-starting DRA6000 in 1st-year PhD
-creating a ‘book club’ format, with guests (professionals, academics, etc.) brought in to provide a perspective or open a discussion on each selection
-the formation of a Curriculum Committee to discuss both the format and content of the list, specifically with a view to increasing diversity
-bringing concerns, thoughts, suggestions to the Exec, who can then bring them to the Academic Committeee

• Capital Gift—Michelle
-this year’s official capital gift was the PC for the Student Lounge/Office
-music stands for FOOT (and beyond) and the chairs for the lounge were retroactively approved as also falling under this year’s capital gift

4. Treasurer’s Report—Alysse
-Motion to approve: Courtney; Seconder: Sasha
-Report approved.

5. GSU Report—Graham
-GSU working to reduce post-residence fees, so that students not taking classes pay less tuition
-CUPE negotiation update—strike mandate has been given, more a bargaining tool than intention to strike

6. No other business

Motion to adjourn: Paul Babiak; Seconder: Claire. Motion carried.

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Executive Meeting
Tuesday, January 13, 2009
9:15 am – 10:15 am

In attendance: Courtney Cauthon, Claire Haist, Michelle MacArthur, Noam Lior, Alysse Rich, Jacquey Taucar, Graham Wolfe

1. January General Meeting
• Items to discuss: administrative and funding changes for next year, comps list, retroactive vote on capital gift, music stands for foot
• Date for GM tentatively set for January 20th; MM to check with Lou re: booking space

2. Social Events for Winter/Spring Term
• Pub Night 2—tentatively scheduled for Feb. 12 (before Reading Week, Anti-Valentine’s Day) at Harbord House
• Theatre Outing 2—AR to organize, will scout out possibilities and report back
• BrechtFast 2—tentatively set for Tuesday, March 17 (St. Patrick’s Day); possibly ice-cream social, with Exec providing ice cream and students supplying toppings
• End-of-Year Party—to be determined, possibly to coincide with end-of-year showcase.
• Movie Night—NL proposed The Court Jester, as a link to Clyomon & Clamydes; NL to check for interest, report back

3. Partnership with Hart House, Committee for Andrew Moodie Reading & Talk
• Definite interest from Exec, possibility of having a qualified DC student act as moderator.
• MM to continue contact with Hart House & get more information when it becomes available

4. Concessions for FOOT, C&C
• Concessions to be sold at FOOT, but not at C&C, since it will have no intermission

5. Website Transfer
• Transfer will cost $200, but will negate the need for $75 yearly fee
• MM to continue researching, find out if better offers are to be had

6. GSU Report – GW
• No meeting to report on
• Ongoing efforts from the GSU include lowering of post-residency fees, so that students no longer taking classes don’t pay as much
• CUPE continues with strike negotiations; anyone interested should check the GSU update, and GW will report at the GM

7. February meeting set for Tuesday, Feb. 10, 9:30 am, location tbd.

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Executive Meeting
Tuesday, November 04, 2008
12:30 pm – 1:30 pm

In attendance: Courtney Cauthon, Claire Haist, Michelle MacArthur, Noam Lior, Alysse Rich, Graham Wolfe

1. Thanks for BrechtFast:
a) MM reported BrechtFast a success, thanks and congratulations to all involved.

2. Reports:
a) NL reported re: Academic Committee—much discussion around replacement of reading list; possibility of GDSU-directed survey and report to take place prior to next Academic Committee meeting.

b) GW reported re: GSU meeting—he attended entire meeting, the budget was approved, and the form requesting special funds for FOOT was signed.

c) AR reported re: budgeting for 2008/2009 Season—new system to be implemented using 2 sets of books, to accurately record budgeting and spending. System is now being implemented, so reports won’t be ready immediately.

d) CC reported re: music stands—no definite information yet, but should have details in time for FOOT.

e) MM reported re: PhD funding for 2008/2009—extra funding may require work hours of some kind; more details to follow.

f) CC reported re: Bryden Scholarship. NL & CH to promote awareness in MA & PhD classes, encourage students to apply.

3. Theatre Outing:
a) CC reported that theatre outing tickets for Top Girls were now sold out. Some discussion re: subsidizing guests, opening up waiting list, ensuring payment.

4. Holiday Party:
a) Help from Exec members and students at large would be welcome and appreciated.

b) MM willing to take the lead, with support as needed.

c) Some discussion of moving party to Friday; settled on Thursday, December 04 for the time being. Start time set for 7 pm.

d) AR to look into available budget for party.

e) Theme desired but not yet determined.

f) Food—Paul Babiak to supply turkey; Lydia to supply ham; Jacquey to supply veggie dish.

g) CH & NL to make announcements in PhD & MA classes inviting students to supply food of any kind.

h) Discussion of food drive, reminder to all to solicit donations for prizes.

i) Lou to be consulted re: details of bar.

j) Discussion of games & activities—gingerbread decorating, piñata, gift exchange.

k) Supplementary planning meeting set for 7:45 pm on Thursday November 20th, @ Harbord House.

Meeting adjourned at 1:40 pm.

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Executive Meeting
Tuesday, October 08
12:30 pm – 1:30 pm

In attendance: Courtney Cauthon, Michelle MacArthur, Claire Haist, Jacquey Taucar, Alysse Rich, Graham Wolf, Noam Lior

1. Follow-up from GM:
a) CC reported that music stands cost approx. $34.99, will continue to look for retailers in the city.
b) NL reported that PCs are available at approx. $200-$500, depending on quality, plus approx. $150 for monitor.
NL and MM to make a PC-buying trip in the near future.
c) CH and AR to decorate student lounge/office/space; possibilities include posters, bulletin board, whiteboard calendar.

2. DC Committee Memberships:
a) NL and JT to serve on Academic Committee.
b) CC, MM, AR to serve on Advisory Committee.
c) CH, GW, CC to serve on Theatres Committee.

3. Delegation of Duties
-Social Events (This Term):
a) Pub night an astounding success! Definitely to be followed up with more pub nights, probably on a Thursday. A possible date for November pub night to be discussed next meeting.
b) Possibilities for Theatre Outing: Black Rider, Bashir Lazar, A Raisin in the Sun, Top Girls, We Will Rock You. CC to finalize list and send out to DC Listserv for selection.
c) Definite interest in BrechtFast 2008, sometime in late October/early November, during the lead-up to the Futurist Cabaret. JT and AR to organize, with most or all of Exec providing substantial support.
d) Holiday Party set for Thursday December 04, 2008. MM, AR, GW to organize, again with substantial support from most or all of Exec.
e) NL suggested a movie night, using the projector and screen at the Robert Gill; NL to put together suggestions with a view toward possible screening in November.
-Communications (Web, Listserv)
No one on Exec comfortable with taking over communications duties. Communications to be outsourced for the time being.

4. Head Grant Application:
-Phone numbers and e-mails needed from Exec members in order to finish Head Grant Application.

5. Next Meeting Date:
-Next meeting set for Tuesday, November 04, 2008, 12:30 – 1:30, in the DC Students’ Lounge/Office/Space.

Meeting adjourned at 1:50 p.m.

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General Meeting
Tuesday, April 8, 2008
12:25-1:10pm

1. Robin Whittaker opened the meeting.

2. Approval of Agendas
-Motion to adopt by Jamie Ashby, seconded by Jaquey Taucar, all in favour.
-Motion to adopt January’s GM minutes by Courtney Cauthon, seconded by Katherine
Foster, all in favour.

3. Vote to waive quorum by Jamie Ashby, seconded by Keith Bennie, unanimously waived.

4. President’s Report
-Challenging but productive year for the GDCSU.
-Student attendance high for theatre outing, with $4 tickets for How It Works and $20 tickets
for Evil Dead: the Musical.
-Attendance low for Brechfasts and Pub Nights but great turn out for the Holiday Party, with
many charitable food donations to Blue Hills.
-RW has some ideas for incoming Exec to help improve attendance at various events.
-Revamped the Constitution, adding a Policy Statement; subcommittee suggests adding a
Common Practices document too.
-Mentorship Program and improved Survival Guide a success.
-DC student listserv was updated and worked well.
-RW sat on the Bryden Fellowship committee.
-Video camera was well used this year, and we look forward to further use of this, and of this
year’s Capital Gift of the stereo system.
-Director chaired and at least one Exec member attended Post-Production meetings; this
should continue.
-FOOT a success.
-Continued to lobby for student space; new Exec should try and do the same.
-OCGS review complete; DC’s mandate renewed for another seven years.
-No response yet from a letter sent to Robarts from Michelle MacArthur regarding shelving
issues for Drama and related books.
-MacIvor talk a success – RW encourages more interdepartmental co-sponsorship
opportunities in the future.
-RW thanks everyone for their participation in the events of this past year and wishes the best
of luck to the graduating MAs and the incoming Executive.
-Reminder that the End of Year Party is Friday, April 11, 2008 at the Bedford Academy at
6:30pm.

5. Treasurer’s Report
-Concessions not represented on the budget due to the nature of the performances and the
fact that we broke even in terms of revenue.

Page | 2

-End of Year Party not represented on the budget as it hasn’t happened yet.
-FOOT was granted $500 more from the Exec this year, in addition to the expected $100.
-Capital Gift was purchased – stereo system with iPod.
-Motion to adopt budget by Courtney Cauthon, seconded by Emily Hincks, all in favour.
-Proposed next year’s budget, allocating more money to the orientation budget, FOOT, and
event co-sponsorships.
-Currently have $1153.11 for Capital Gift as money keeps carrying over. Incoming Exec can
decide to purchase something bigger next year, or continue carrying it over.

6. GSU Representative’s Report
-GSU is functioning well.
-Academic Committee of the GSU concerned with Student Evaluations and are taking steps
to find a solution.
-TA bargaining year – TA’s should ensure they know who their steward is in their
department; as the DC does not appoint TAs, we don’t need a steward

7. Elections: President, Treasurer, Member at Large
-With only nine people present at the meeting, an election proceeded with success.
President
-duties include administration, meetings with the Director, chairing monthly meetings and 3
GMs, being part of the Advisory Committee
Nominations:
-Jamie Ashby nominates Michelle MacArthur
-Michelle MacArthur accepts, no other nominations received, Michelle is acclaimed.
Member at Large
-no specific requirements but to fill in the gaps, taking initiatives in terms of committees and
event planning.
Nominations:
-Katherine Foster nominates Jacquey Taucar, she accepts, no other nominations received
-Jacquey Taucar is acclaimed.
Treasurer
-responsible for the budget, reimbursing others, visits to the bank, signing authority.
Nominations:
-Courtney Cauthon nominates Alysse Rich
-Alysse Rich accepts in absentia (email to President), no other nominations, Alysse is
acclaimed, pending agreement.
No other business from the floor.

8. Thank-you to the Executive and to the Union for a great year!
Motion to adjourn meeting by Courtney Cauthon, seconded by Steph Berntson, all in favour.

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Executive Meeting
Tuesday, April 1, 2008
12:30pm-1:45pm

Matt White absent with apology.
Motion to adopt agenda unanimous.
Motion to approve March minutes unanimous.

1. FOOT 2009 Proposals
-Exec thanks Amanda and Justin for a strong proposal.
-Biggest change to their proposal from those of previous years is to have respondents to
the panel papers, which would mean a much earlier due date for panellists to allow for
the respondent to read the papers in advance. AL and JB will also urge MAs to become
more involved, perhaps suggesting that their first term papers are written with FOOT in
mind.
-A decision regarding accepting the FOOT proposal will be made by April 2, 2008.

2. April 8 General Meeting: Discussion of Agenda
-Order of Agenda as follows:
a) Approval of agenda and Jan GM minutes
b) Elections for next year’s Exec: President, Treasure, one member-at-large

c) President’s Report (which includes a running list of events of the past year as well as
thank-yous)
d) Treasurer’s Report (which includes this year’s budget, a proposed budget for next
year, FOOT news, concessions)
e) GSU Announcements
f) Questions
g) New Exec arranges first meeting with RW and KF to exchange documents, signing
authority, etc.
3. End of Year Party Update
-RW to reserve platters ($150 budget) and send out reminders
-CC, RW, KF, EH to show up at 5:45
-EH to buy balloons and confetti ($20 budget)
4. Academic Committee Report
-RW went through meeting minutes, including information about MA workload, new
studio seating, new data projector and audio system for the Robert Gill Theatre, summer
RW
KF
CC, RW, KF, EH
CC
KF+RW
RW
EH
course, new website to be working soon, student space, course evaluations (new Exec
should follow up on evals next year), effective elimination of Direct Entry PhDs,
numbers of applicants for MA and PhD, and information about OGS and SSHRC apps.

5. GSU Report
-Elections took place for a new GSU Exec.

Page | 2

-CC to announce importance of student involvement in TA Union at the GM.
Budget Update
-KF could find no record of receiving money from the DC for the Capital Gift from the
last four years. She will investigate this further.
-Concessions not represented in the budget as the Exec owed Lou money from water, etc.
CC
KF
-Students upset with the athletics fee hike.

6.
-KF explained proposed budget for next year.
-KF announced that there are no more service charges for our account, which saves us
some money.

7. Reimbursements
-KF requests that everyone bring receipts for the EOY party to the party in order to
receive reimbursements before she goes away.
ALL
-KF and MM sorted theatre outing reimbursements.

8. Pub Night Report
-Pub Night a success! Good attendance, despite long week-end conflicts. Club Night
portion did not happen.

9. Ex-Officio Report
-Nothing to report.

10. Member-at-Large Report (Justin)
-Nothing to report.

11. Member-at-Large Report (Matt)
-Absent, with apology.

12. English Modernist Research and Reading Group Grad Conference Co-Sponsorship
-Exec supports co-sponsorship, and will pass the information along to the next Exec.

13. Hurrah to us for a great year!
-RW thanked the Executive for a good year!

April General Meeting Reminder:

April 8, 2008
12:00-1:30pm in the Robert Gill

Motion to adjourn unanimous

———————————————————————————————————

Executive Meeting
Tuesday, March11, 2008
1:30pm-2:30pm

Motion to adopt agenda by EH, seconded by CC, all in favour.
Motion to approve February minutes by MW, seconded by KF, all in favour.

1.
Budget Surplus Spending Discussion
-Agreed on suggesting to future Execs the possibility of spending surplus money on:
a) $300 more for FOOT, with Ads providing an early budget (Fall or before)
b) $300 to Orientation Package for new students
c) $100 for co-/sponsoring events, including open rehearsals of DC student shows and
talks like February’s MacIvor event
as well as $200 for contingency
-KF to bring an example of a new budget that represents these suggested changes
KF
-this budget will be handed out to DC students and the future Exec at the GM in April
-Motion to draft a new budget that reflects the inclusion of changes made with budget
surplus money by JB, seconded my MW, all in favour.

2. Theatre Outing Report
-MM thanks JB for helping to collect money and organize the event
-20 tickets were booked; 18 people showed up
-MM to e-mail the no-shows to request that they pay for the tickets they reserved
-RW thanks MM and JB for their work on organizing the theatre outing and notes that it
was a great suggestion to see Evil Dead

MM
3.
Brechtkoffeehaus
-low attendance
-discussed the possibilities of changing the event to a monthly coffee hour next year, as it
will take the pressure off bringing in food for a potluck, and may have more success in
terms of attendance
-also suggested holding Brechtfast directly after the Masters class next year
-RW thanked JB for his work in organizing Brechtkoffeehaus
4. Pub Night + Club Night
-Will meet at the Artful Dodger at 7:30pm and proceed to Crews and Tango for dancing
around 10:30pm
-EH to send e-mail to the DC listserv and make posters for the event
EH
-RW thanked EH for her work in organizing the Pub Night

5. End of Year Party Update
-Subcommittee formed to plan event that includes MW, EH, KF, CC, RW
-Meeting on March 25th at 12:30pm at the Grad House (come with ideas)
MW, EH, KF, CC, RW KF
-KF and RW to be in charge of prizes

Page | 2

-MW, EH and CC to be in charge of decorations and publicity
-EH to contact Rower’s Pub as possible venue
-more to be decided at the meeting

6. February Director/President Meeting Report
-Stephen thinks that issues about faculty involvement in student productions will be
solved next year with the new MA course and season.

7. Saddlemeyer/Parker Plaque Hanging
-Still not hung. Discussed waiting until shows and Stephen’s conference are over before
approaching Lou again, as it is a very busy time for her.
RW

8. GSU Report
-They are currently holding elections.

9. Budget Update
-Nothing to report, except that KF will draft new budget for next meeting.

10. FOOT
-KF spoke with the GSU and they will give FOOT money retro-actively.

11. Capital Gift Update
-CD player with i-Pod adapter has been purchased
-Stereo speakers are not possible unless we invest in a home theatre system, which is too
expensive
-CC or MM to ask Paul about the broken speaker in the Robert Gill
CC, MM
-KF thanked for her work in procuring the Capital Gift

12. Reimbursements
-Give outstanding receipts to KF

13. Secretary’s Report
-Nothing to Report.

14. Concessions Update
-Decided to not sell concessions for Home and Away and Performative Exercises.
JB

15. GDCSU Website Update
-JB to talk to man in charge of FTP about website.

16. Member-at-Large Report (MW)
-Daniel MacIvor visit a success! MW pitched FOOT and introduced MacIvor.

-MW to give receipts to KF MW
Next meeting:

April 1, 2008
12:30-2:00pm at Grad House

April General Meeting:

April 8, 2008
12:00-1:30pm in the Robert Gill

Page | 3

Motion to adjourn meeting by JB, seconded by CC, all in favour

RW

———————————————————————————————————

Executive Meeting
Tuesday, February 12, 2008
12:30pm-2:00pm

Motion to adopt agenda by MW, seconded by EH, all in favour.
Motion to approve December minutes by KF, seconded by MW, all in favour.

1. Director/President Meeting
a) -RW to discuss observation about involvement in student productions.
-Possibility of student/DCPA/faculty producer.
-RW to report on meeting at March Exec meeting.
RW
b) -Clarify funding more than a year in advance. Suggestion to have a
meeting/orientation outlining job and funding possibilities.

2. Sobonne Exchange Report
-Things went well. Exchange program discussing sending DC students there in the
future.

3. Saddlemeyer/Parker Plaque Hanging
-The plaque is still not hung, but RW to keep working on it. RW

4. GDC CUPE 3902 Steward
-Robin is currently a steward for the TA’s union. Decided that this will be useful to be
part of in the future as the DC faces changes. Future Execs should support having an
active steward, but not necessarily a member of the Exec, as it doesn’t apply to all
students (only those who are CUPE members as TAs etc.).

5. Hart House/Daniel MacIvor Event
-Interested and willing to donate up to $25.00 to the event as co-sponsors.
-MW to talk with Hart House about finances, and what a co-sponsorship would exactly MW
entail.

6. GSU Report
-Nothing to report.

-Nothing to report.

9. Reimbursements
-Nothing to Report.

10. Capital Gift Update
-CD Player and speakers (3.5 mm. Line) are $120 at Best Buy.
-KF to check with Lou about speakers and storage and to e-mail a link of the product to
KF
Exec.

7. Pub and Club Night
-More to come soon!
8. Budget Update
CC, EH, MW

Page | 2

11. FOOT Update
a) CC brought up that because of next year’s season, the GSU would have to give money
for FOOT retroactively and wondered if this will cause a problem. KF to explain
situation to GSU and possibly send an example proposal. KF
b) CC and MM submitted a proposal asking the Exec for an additional $500 to support
FOOT, in order to raise the calibre of the festival with the possibility of giving
honourariums to conference speakers. Discussed the importance of FOOT for the
community.
-CC and MM abstained in the voting due to conflict of interest.
-KF motions to accept proposal set forward by FOOT, seconded by JB, all in favour.
-The Exec would like to extend a thank-you to CC and MM for a strong proposal.

12. End of Year Party Update
-Gladstone’s capacity not suitable for our purposes. Discussed possibilities of Rowers
Pub and The Artful Dodger.
-EH to inquire at The Artful Dodger.

13. Allocation of Budget Surplus Brainstorming
EH
-This will be first on the agenda at the next meeting. All members of the Exec to email
their ideas in advance of the meeting. KF notes that $2100 is the approx “income” for the
year-this varies slightly from year to year. After expenditures there is an approximate
ALL
$900 surplus.-Possibilities include FOOT funding, fairly distributed monies toward
shows, MA funding, renting an office, running an event like the MacIvor visit, etc..

14. Secretary’s Report
-Nothing to report.

15. Theatre Outing Update
for the theatre outing: “March Madness!”.

16. GDCSU Website Progress
-Nothing to Report.

17. Brechkoffeehaus Update
-Tory Mountain to help plan event.
-No amps will be used.

18. Member-at-Large Report (MW)
-Nothing to report.

Next meeting:

March 11, 2008
130-230pm

Motion to adjourn meeting by JB, seconded by MW, all in favour.

-MM to e-mail the DC about all activities happening in March, including the possibilities
MM
JB

———————————————————————————————————

Executive Meeting
Tuesday, January 22, 2008

12:35pm-2:05pm

Motion to adopt agenda by EH, seconded by KF, all in favour.
Motion to approve December minutes by MM, seconded by JB, all in favour.

1. Monitoring Curriculum, Funding and Course Evaluation Issues
RW
-RW continuing to monitor these issues – no news to report.

2. Constitution Reform Update
-GSU accepted revised Constitution. Thus, we now have a new Constitution!
-Change made to Section 9.4 so that it accurately reflects the protocol for collecting money. (Treasurer
reports budgeted money in the spring, collects budgeted money from the GSU in the Fall)

3. Monitoring DC Student Space
-CC continuing to monitor the situation – suggestion box still located in the DC for student input.
-MW inquired about seemingly unused space near the Rehearsal Room. It is, in fact, being used and
cannot be given to the DC.

4. GSU
-There has been no meeting yet this term.

5. Budget
-RW inquired about the extra $150 (on top of the Bryden Fellowship) that is on the budget sheet for the
Theatre Outing. KF reported that there is always $75 allocated per term for the Theatre Outing, but
since it was not used last semester, it has spilled over into this semester. Thus, we have $350 for the
winter term’s Theatre Outing. The end-of-year budget will reflect that decision.

more scholarships, MA monies, money for FOOT, better website server, , etc…

6. Reimbursements
-There are still outstanding receipts from the Holiday Party – please submit these to KF for
reimbursement.

7. FOOT update
-The Artistic Directors will be submitting a formal proposal for additional funding from the Exec to
support FOOT as they are creating a more professional festival that is in need of increased financial
support.

8. Secretary’s Report
-Nothing to report.

9. Concessions Update
-As this year’s season has been made up of productions without intermissions, there has been very little
money made from concessions.
-Lou sold water for Richard III and made an estimated $50.
-RW asked how this affects the budget, as $500 was the projected amount to be made by concessions.
Not really a huge concern as it was a projection based on previous year’s success and does not put the
Exec’s budget in jeopardy. Future Exec’s should consider the sorts of productions being done in a year

-Added agenda minute for next meeting: What can we do with the extra money the Exec has? e.g. –
ALL
ALL

Page | 2

before determining Concessions income (intermissions? etc.)
-Will run concessions for Chris and Jamie’s shows later this term, making an estimated $200 in
concessions for the 2007/2008 school year.

10. Production Feedback Coordination
-Is it the Exec’s responsibility to represent the students in terms of production feedback, or should this
lie with the DCPA or the Theatre’s Committee?
-Decided on the following:
a) The DCPA does not represent those students who are not getting their hours (ie – upper years, or
MA/1st year PhDs who have finished their hours) and therefore the Exec needs to take some
responsibility to represent the sentiments of the student body.
b) Issues can be raised with the Exec members who are part of the Theatre’s Committee.
c) At least one member of the Exec should attend the Post-Mortems for DC shows.
d) Post-Mortems should not be an agenda item at the GMs unless there is a concern to address.

11. Website
-JB considering options, but needs to deal with website situation first.

-JB is having a lot of trouble with the website (FTP) and continues to work on it and try to work towards
JB
JB
a solution, such as moving the DC website to an external link.

12. RSS, Listserv, Gmail
13. Member-At-Large Report: MW
-Students are complaining about production hours – being overworked because of lack of help from
other students. Reasons for this include disorganization, students finishing their hours in the Fall,
students being too busy in other areas of the production or in general.
-One problem is that the shows become too big to be able to find required support. Proposed that a
faculty member (Stephen?) meets with production team more frequently, and acts as a mediator to

ensure that what was proposed is being followed through, as opposed to exploding the production
far larger project than what was originally approved. RW will discuss this with Stephen.RW

14. Theatre and Events Committee Report
-Discussion about Final Festival for next year’s season to include student class work and possible
alumni work featured.
-Futurism Festival to include a Cabaret Night on/around Halloween. Discussed the possibility of the
Exec holding a social in conjunction with that evening.

15. Saddlemyer/Parker Plaque
-KF to price stereo system (with iPod adapter) and speakers for the lobby.
-CC/MM to ask Paul who is responsible for repairing the stage right speaker in the Robert Gill Theatre.

-Aim to hang it in the next two weeks, either in the Robert Gill theatre (near the picture of Robert Gill)
RW
KF
or by the bulletin boards on the West wall of the lobby.

16. Capital Gift
17. Sorbonne Visit
CC/MM

-MW, MM and RW to attend discussion event at 710pm on Wednesday, January 23.
-anyone else who is interested in joining later can call RW’s cell phone for details. MW+RW

18. Theatre Outing
-MM to select productions to be voted on by the students. ALL

MM

Page | 3

-RW provided some choices, Evil Dead also a possibility.
-Theatre Outing to occur in February.

19. Brechtkoffeehaus
-March 11, 2008.

20. Pub Night
-March 20, 2008.
-CC to organize pub portion of the night.

21. End of Year Party
-April 10 or 11, 2008 (the 10th being the first choice).
-To be organized as a group.
-Breakfast and open mic style event co-ordinated by JB and Tory Mountain.
-MW and EH proposed a dancing component after the pub portion, and will organize that possibili y
JB
CC
MW+EH
-Discussed possible venues, such as the Gladstone, and the option of food provided
-KF to look into venues

Motion to adjourn meeting by JB, seconded by CC, all in favour.

———————————————————————————————————

Executive Meeting
Monday, December 3, 2007
Start time: 1:38pm
In attendance: Justin Blum, Robin Whittaker, Matt White,
Katherine Foster, Emily Hincks, Courtney Cauthon
Absent: Michelle MacArthur, with apology

1.
Approval of Agenda
-Motion to approve agenda by CC, seconded by KF, all in favour.

2.
Approval of last meeting’s minutes
-Motion to approve by EH, seconded by JB, all in favour.

3.
Bryden Update: RW
-Decision about winning students of the Bryden Fellowship has been made through a
very smooth process. Winners to be announced at the Holiday Party.
-Fellowship made theatre outing ticket prices only $4.25. This may allow, in the future, a
more expensive show to be seen, such as an opera.
4.
Evaluations Update: RW
-Evaluations have been updated already and are to go out to classes this week.
-Questions have been changed to include professor availability both in and out of the
classroom, as well as a comparison between courses in terms of work load and interest.
-Discussed a way in which students can comment on their cross-listed courses as this is
something that Stephen is interested in knowing about.
-RW to e-mail listserv to remind students of importance of evaluations, as well as to
encourage students to e-mail Stephen with comments on cross-listed courses, or drop off
a printed version to Debbie to preserve anonymity.

5.
PhD Funding Update: RW
-No more free funding available for PhD 1 and 2 students as of, most likely, next
September.
-Discussion to consider production hours as an assistantship job as there will not be
enough jobs for all of those students otherwise, which is a big problem.
-This will be made public at the January GM, but perhaps Stephen should consider
announcing it to the PhD 1s in theory class, as they will be directly impacted next year.

6.
GSU Meeting Report: CC
-CC told the GSU that we are working internally to improve our course evaluations, but
that the GSU should be concerned about it as it is an issue in other departments as well.
The GSU responded positively, and is looking to create a standardized process for
looking at evaluations.
-The new Warden (Louise Cohen) for Hart House spoke at the meeting to announce that
next year they are looking to have more graduate students involved at Hart House. There
will be conference space available to grad students next September. How could the DC

RW
RW
ALL

use this to our advantage?
-Louise Cohen also announced Festival of Arts from March 3-20 that offers free space
and advertising. Deadline for applications is December 10.

7. Dedicated Student Space Update: CC
-One suggestion in the box. Still no student space for DC students.

8. Budget: KF
-Nothing new to report.

9. Reimbursements: KF
-KF implemented a new system for receipts: write your name on the back, the event at
the top, separate your own groceries before paying.
-Do not give her receipts at the Holiday Party.
-Use the mailboxes for handing in receipts and collecting cheques.

10. Theatre Outing Report: EH
-Successful outing at low rates, but three people who RSVPed did not show up. EH to e-
mail them to try and collect money they owe.

11. Post-Production Report for Richard III: MW
-Three hours long.
-Discussed success of house (70/night)
-Issue of standing vs. sitting -create a price variance next time?
-Attendance by DC students could be higher, discussed making it part of curriculum.
-The possibility of having a coffee station in the theatre since there was no intermission,
which would also encourage people to move around a little bit during the show
-Talk-backs successful but often too long

12. Concessions Report for Richard III
-Made a little bit of money from selling water bottles.

13. Concessions for Boulevard of the Brave
-To be decided at January Exec Meeting.

14. Winter Term Professional Development Workshop: RW
-Stephen liked the idea and will incorporate it into future 6000 courses next year.
-MM will organize one for next term on Publishing.

15. Library Letter re: Robarts Drama Shelving: RW
-Letter has been delivered to Robart’s but has not been replied to.

16. Video Camera Usage Update: JB
-People are using the video camera but JB wants to know when (will mention this at the
GM).

17. Website Update: JB
-JB to use Mark’s computer to update website in one week.

18. Season Survey: MW
-MW received only four responses to the survey, all of which varied quite a bit.
-MW wondered if it should be sent out again, but RW felt that many of the issues would

ALL
EH
MM
JB
JB

be dealt with through the Theatre and Events Committee. A survey next spring may be
more effective.

19. Theatre and Events Committee Update: RW and CC
-In a meeting with Stephen, the T&E Committee decided that prospective students should
know what the season will be, that theory and practice at the DC should be clearly
defined (since the terms are often contested in the field)
-Discussed sense of purpose of the season and decided that a clearer mandate should be
developed and represented in the student handbook and on the website.
-Four main goals were established: 1) To create a greater connection and service to the
University of Toronto, 2) To create a greater connection and service to theatre across
Toronto, 3) A pedagogical promotion and an integration of performance, into the
coursework, and 4) To introduce mandatory practice-based research (a point of
contention).
-Discussed a summer course involving the Fringe and Summerworks Festivals for
undergraduates with MA-student support (which makes the MA program 12 months)
-Announced Blackface Symposium (March 29-30), the Renaissance Fair (June 13-14)
and ideas for DC involvement in Nuit Blanche and Illuminato.
-Discussions will continue at the next meeting this Monday.

20. Constitutional Reform Subcommittee: RW
-No new updates.

21. Holiday Party: ALL
-CC and MM to help set up in the morning, KF, MW, RW to set up in the afternoon, EH
to arrive at 630 to wait for food.
-Raffle to take place at 10pm
-5 categories for game, KF to make cookies, CC to oversee game
-EH and MW to try and gather more prizes from movie theatres, RW to buy a bottle of
wine
-Charity: Blue Hills (a support centre for children with mental illness and their families).

22. Listserv Newsletter
-No. Students receive enough e-mails from the Exec.

23. Capital Gift
-Start thinking of ideas to vote on at the GM.
-i-pod dock or stereo for the lobby?

24. Event Ideas for Next Term
-Brecht Coffee House (“Brechtkoffeehaus”)
-Rower’s Pub/Victory Café/Artful Dodger’s for end-of-year party
-Keep brainstorming ideas…

25. Next Exec Meeting
-Tentatively January 21, 2008 at 130pm

ALL
ALL
ALL

26. January GM
-Tentatively January 14, 2008 at 115pm

Motion to adjourn meeting at 3:39pm by CC, seconded by MW.